Role Purpose

Our projects are unique, custom designed, yacht, aviation and residential projects. They are generally quite large, and complex and take 4-5 years from concept to completion. This role sits within our finance team and has responsibility for the financial delivery cycle of the Owners supply FF&E items of the project from start to finish. The design procurement team will set the budget and place the orders for all FF&E items, with this role establishing the payment schedule, requesting funds from the Client, managing the funds and ensuring all paperwork is ready for project delivery, and reconciling the project on completion. The role reports sits within the Finance Procurement team and is supported by Project Purchase Ledger Clerks.

Key responsibilities and deliverables

Preparation of Procurement Contracts

• Work closely with the design procurement team to establish the project fee, with particular thought given to margins and risk
• Work closely with the project team to gather all project information re timeline, milestones, plans etc
• Prepare payment schedule and project planners for approval
• Work closely with the design procurement team to plan the treatment of VAT and Logistics,

Reporting

• Accurately identify monthly underspend/changes in revenue
• Review project planners monthly and update as appropriate
• Review timesheet posting summaries regularly and update as appropriate
• Attend monthly project capacity meetings – highlight variances and action accordingly
• Run and review monthly reports on ancillary costs (deliveries, expenses) expenditure
• Review Procurement Project margins reports generated Monthly and keep commercial notes up to date.
• Maintain regular contact with procurers to identify any upcoming actions/correspondence
• Ensure that bank payments and receipts are posted onto the finance system immediately

Funds/Budget Management

• Ensure all relevant invoices for Fees and Float of Funds are sent to Head of Finance for issue in accordance with the Contractual obligations and/or in line with the presentations

Project Delivery and Reconciliation

• Ensure all Project deliveries are managed in line with the Customs/Export requirements of that country, along with correct certification according to VAT legislation
• Process and reconcile all costs at the end of each project or when requested, raising all the appropriate invoices to produce a full project reconciliation for the Client
• Produce a P&L report detailing the full expenditure of the project

Management Accounts/ Financial Balance Sheet Review

• Raise and issue Sales Invoices for Goods/Deliveries/Expenses
• Review monthly merchandising accruals and advise the Finance Procurement Manager of any changes/issues

Relevant Skills and Experience

• 3+ years of relevant and progressive professional experience working in a procurement finance role
• Strong project management and organization skills
• Ability to manage multiple projects concurrently
• Experience managing Client expectations, with outstanding written and oral communication skills
• Proficiency in complex accounting systems and intermediate to advanced level MS Excel skills
• Knowledge of Balance Sheet and Profit and Loss accounts is essential
• A good understanding of contracts management
• A high degree of analytical and problem-solving skills in financial and business management
• Excellent project management and organizational skills
• Ability to work under pressure, to tight deadlines with attention to detail.
• Knowledge of Deltek would be beneficial.

Other info

This will be a full time role, to start ASAP. During the initial training period of 3 months, this role will be based in the office full time. Thereafter, WFH will be possible one day/week. The probation period is 6 months.

Remuneration and benefits

• Competitive salary available depending on level of experience
• Hours 9:30am – 5:30pm – Monday to Friday
• 24 days annual leave per annum (increasing with length of service)
• Lunch will be provided
• Luxurious riverside office environment
• On completion of a successful probation period:
  • Private health insurance
  • Life insurance
  • Personal travel insurance
  • Discretionary bonus scheme
  • Company pension scheme
  • Season ticket loan
  • Ride to work scheme
  • Electric car hire scheme

Interview Process and Timeline

Interviews will be a minimum of two stages, and a mix of zoom and in person at the studio in SW14. Interviews are underway, with a view to the right candidate joining the team ASAP.