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Front of House / Admin assistant

A natural on front of house, with impeccable organisational skills? Enjoy being the linchpin in a busy & creative office environment, have 6-12 months experience in a similar role-why wait, apply now!
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The purpose of this role is to take full responsibility for the day to day management of front of house reception area, whilst ensuring the office supplies are maintained throughout the office and scheduled admin tasks are completed within required timeframes. 

Key responsibilities and deliverables

  • Front of house contact – meet and greet all visitors
  • Answering telephone, fielding calls and taking and relaying messages for all employees
  • Receiving all incoming couriers, deliveries, and booking all outgoing local, national and international couriers
  • Answering door intercom and dealing with enquiries
  • Sorting morning post and taking evening post to the post office
  • Arranging taxis for suppliers/Clients/staff to/from office as required
  • Responsibility of the reception area, ensuring deliveries are collected promptly and it is kept tidy at all times
  • Ensuring cover of reception area when running errands
  • Ensuring 1st floor kitchen is clean, tidy and fully stocked at all times
  • Ensure Founder and CEO meeting rooms are prepped and ready for all meetings
  • Daily admin – Issue daily whereabouts email of all staff. Coordinate lunch arrangements, manage parking allocation
  • Weekly admin – stationery, office and kitchen supplies
  • Monthly admin – birthday gifts and drinks, massage schedule
  • Assist Office Manager as required 
  • Liaise closely with studio managers/PA in all buildings

Qualifications and work experience

  • 6-12 months experience in a similar or related role is essential
  • Prior experience within the luxury goods market would be beneficial

Skills and attributes

  • Excellent Microsoft office skills are essential
  • Excellent organisational skills are essential

Personality traits

This role will suit an individual who is proactive and forward thinking with the ability to remain calm under pressure.   You will be flexible and adaptable to meet the business needs, and will have clear and concise written and oral communication skills.  You will have a confident manner.

Salary

Competitive salary is available, depending on level of experience.

Or, know someone who would be a perfect fit? Let them know!

STUDIO

London

The Old Fire Station
SW14 8SN London Directions info@winchdesign.com +44 208 392 8400

WHY WORK HERE?

Andrew and Jane Winch built the business on the principle that our people should be at the heart of everything we do and we champion this today. We aim to provide a great place to work for our colleagues by investing hugely in their development and well being as well as recognising and rewarding them for delivering outstanding results. 

The environment is inspirational and innovation driven. 

We work hard, but equally know when, and how to have fun! 

These are just a few reasons why you will love working with us.

Already working at Winch Design?

Let’s recruit together and find your next colleague.

email
@winchdesign.com
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